How to collect and record invoice payments on Invoice Temple
Once the invoice was issued to the customer it was time to collect the payments and record it to manage sales and bookkeeping.
Creating invoices with the free invoice generator is quite simple. Just a couple of clicks and fill in the client details and add some products. After creating invoices, a user can send them to clients from the Invoice Temple console itself.
The customer gets the invoice through email, WhatsApp, or print paper. When they receive the invoice and pay to seller according to the payment instructions either Bank Transfer, Gpay, Wallets, etc.
After you collect payment from a customer it is important to record the payment details and it helps to keep the books and track sales.
The seller may receive the payments from the customer by
- Full settlement
- Partial payments
Invoice Temple web console allows you to record both full and partial payments.
Here we can see how to record the payments for the particular invoices.
- Go to Invoices on the left menu.
2. Open an Invoice. It will take you to the invoice preview page.
3. Click "Payments" button on the top menu
4. Go to "New Payment" on the top right corner. Then a popup window will appear.
5. The payment window has the following fields
- Payment Method: What payment method that used to receive the payment from the customer. (Cash, Cheque, Bank Transfer, etc)
- Payment Date: Date of the payment m
- Amout: Enter the payment amount that you have received from the client.
- Remarks: Save personal notes on the remark field.
6. The save the payment
Thats all. Now the payment was recorded and it will appear on the invoice document.
User can add multiple payments to an invoice.
Managing Multiple Payments
Invoice Temple's web console allows you to record both full and partial payments. This flexibility is important for managing different payment terms. Here is how to manage multiple payments:
Full Settlement: When a client pays the entire invoice amount in a single transaction, simply record it as mentioned above.
Partial Payments: If a client makes a partial payment, note the amount received. You can add numerous payments to an invoice as the client works to pay off the remainder.
Finalizing the process
When you take payment from a consumer and record the payment data, you can maintain the books accurately and track sales properly. The recorded payment will now display on the invoice, keeping your financial records up to date.
Conclusion
Using Invoice Temple for your invoicing needs not only simplifies the process but also ensures you have a professional and efficient system in place. Its free invoice generator allows you to effortlessly create, send, and track invoices, as well as collect and record payments without fuss. Whether you're a freelancer, a small business owner, or a startup, you'll need the right tools to manage your invoices efficiently and accurately.
Start using Invoice Temple today and see how it can improve your business operations. Experience the ease and professionalism that comes with your invoicing process. Happy invoicing!